Complete Storage Solutions Limited

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WHY US SERVICES SECURITY TOTAL RECALL SOFTWARE RECORDS - INFORMATION MANAGEMENT CONTACT US
MISSION
Our Mission is to enable organizations to enhance their business performances, improve operational efficiency and contain costs through the practice of records and information management.

COMPLETE STORAGE SOLUTIONS WILL GO ABOVE AND BEYOND TO ENSURE YOUR RECORDS MANAGEMENT EXPERIENCE IS PAINLESS, BY ENSURING THE FOLLOWING ARE DULY EXECUTED:

  Safety & Security of your records
  Convenience
  Disaster recovery protection
  Reliability
  Flexibility
  Emergency response
  Audit control
  Risk management
  Tracking
  Disaster recovery planning

WHY RECORDS MANAGEMENT

Every business or program must address well-defined objectives which will add value, either directly to the bottom line or toward the achievement of the organization's goals and objectives. Records management (RM) objectives usually fall into one of three categories:

- Service (effective and efficient),
- Profit (or cost-avoidance), and
- Social (moral, ethical and legal) responsibility

Records management programs must manage organizational information so that it is timely, accurate, complete, cost-effective, accessible and useable. Better information, at the right time, makes better business.

Records management programs are not generally an organization's primary business, and even though RM programs don't usually generate income, the following are the most important reasons to set up a good records management program.



FREQUENT DELAYS IN FINDING REQUESTED FILES AND INFORMATION?
Using our state of the art information tracking system with key indexing and barcode scanning, your records tracking will be improved so that documents can be located and delivered in a timely manner.


SHORTAGE OF SPACES TO STORE AND MANAGE NEW FILES?
Recover your storage space by moving semi-active and inactive files offsite. This will provide you with more usable room for active records without using more floor space.


LACK OF CREATION AND CONTROL OVER RETENTION AND DISPOSAL POLICIES?
Our information tracking system includes retention scheduling and monitoring. Timely disposal review reports are automatically generated for your management review and approval.


VALUABLE INFORMATION AND VITAL RECORDS IN UNSECURED LOCATIONS?
Our offsite facilities provide secure, fire and intrusion protected locations for your vital and valuable information. Your records are randomly assigned throughout our facility for additional protection from unauthorized access or accidental damage. Access to your records is limited to a pre-authorized security list assigned and approved by your management and staff.


MAINTAINING CHAIN OF CUSTODY?
Using our authorized access procedures and tracking systems, you control access to your documents. We track who requested the information, where it was delivered, who signed for it and when it is returned to the record center.


CONTINUAL INVESTMENT IN NEW FILING EQUIPMENT AND SYSTEMS?
Sending semi-active and inactive records offsite will free up space in existing paid-for filling equipment without the need for purchasing new systems.


MAINTENANCE OF DUPLICATE RECORDS IN SEVERAL LOCATIONS?
By using our information systems, key information is indexed into a database allowing for the searching and purging of duplicate information and records.


MEETING REGULATORY REQUIREMENTS FOR STANDARDS AND CONTROLS OVER RECORDS AND INFORMATION?
When your records are stored offsite, our information systems track the location, retrieval and refile activity, contents of your cartons and retention and disposal data of your information.


CONTINUED BUDGET PRESSURES ON NON-INCOME PRODUCING ASSETS?
Records management costs will be reduced by elimination of space and equipment needs for storing semi-active and inactive records. Staff costs will be reduced by improving the response time to finding critical information and reducing the searching time spent going through unorganized or duplicated records.


WASTED STAFF TIME SPENT GOING TO AND FROM THE RECORDS STORAGE LOCATION?
Our records center staff provides several delivery options for accessing your records at the offsite facility. Scheduled and on-call desk top delivery of files or cartons. Fax and mail options as well as digital scanning of file documents with electronic delivery via the internet. These options all offer the capability to eliminate or substantially reduce your wasted staff time, use of employee personal vehicles for company business and reduced exposure to staff workplace injuries from lifting and stacking heavy file boxes.


LACK OF AN ACCURATE RECORDS LISTING AND THEIR LOCATION?
Our information tracking systems provides for a computerized listing of your records including title descriptions, filing spans, date spans, disposal dates and even file by description. Once created, this data-base is available to you in hard copy report form as well as online through our web access information management system.

Complete Storage Solutions Limited

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TC INTERNATIONAL BUILDING, LOTS 1 & 1A DIAMOND VALE INDUSTRIAL ESTATE,
DIAMOND VALE, DIEGO MARTIN, REPUBLIC OF TRINIDAD & TOBAGO, W.I.
TEL   + 1 868 633 8758       FAX   + 1 868 633 1202
EMAIL    INFO@COMPLETESTORAGESOLUTIONS.NET