Complete Storage Solutions Limited

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WHY US SERVICES SECURITY TOTAL RECALL SOFTWARE RECORDS - INFORMATION MANAGEMENT CONTACT US
MISSION
Our Mission is to enable organizations to enhance their business performances, improve operational efficiency and contain costs through the practice of records and information management.

COMPLETE STORAGE SOLUTIONS WILL GO ABOVE AND BEYOND TO ENSURE YOUR RECORDS MANAGEMENT EXPERIENCE IS PAINLESS, BY ENSURING THE FOLLOWING ARE DULY EXECUTED:

  Safety & Security of your records
  Convenience
  Disaster recovery protection
  Reliability
  Flexibility
  Emergency response
  Audit control
  Risk management
  Tracking
  Disaster recovery planning


Information has always been an organization’s central resource. Without it, the modern organization simply could not function. Business records are operational-and sometimes strategic-assets. They have economic, legal, fiscal risk-management, and competitive values. Many organizations, however, lack effective policies and procedures for systematic control of their recorded information. As a result, they keep some records too long, spend too much to store them, waste time looking for misplaced information, risk penalties for non-compliance with recordkeeping regulations, risk a public-relations nightmare, and fail to protect mission-critical information from harm.

Such records management problems form the backbone of the field’s experience with organizations that lack records management. Common examples include:

    Paperwork is the largest overhead expense in any organization,

    Active files typically grow at a rate of about 25% annually,

    Managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked,
      or “lost” information,

    Office workers can waste up to two hours a day looking for misplaced paperwork,

    90% of records, once filed, are never referred to again,

    95% of references are to records less than 3 years old,

    Two thirds of records in organizations without records management may be removed from offices and either
      destroyed as being obsolete or transferred to lower-cost offsite facilities,

    At any given time, between 3 and 5 percent of an organization’s files are lost or misplaced,

    The average cost of recreating a one-page document is $180,

    Companies typically misfile 2% to 7% of their paper and electronic records,

    Computer users spend 7.5% of their time on a PC looking for files,

    67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses
      and the leading cause of data loss,

    30% of paperwork is useless and could be eliminated; and 37% of photocopies are unnecessary, and

    Large organizations lose a document every 12 seconds



FEATURES & BENEFITS

Feature:
Secure, Economical, Off-Site Storage

Benefits:
Save space in office or plant
   facilities
Reduce cost of warehousing,
   shelving, security service
Reduce labor, facilities and
   filing equipment expenses
Reduce exposure to vital
   information loss

Feature:
Prompt, On Call or Scheduled Pickup/Delivery

Benefits:
Same day service for quick
   response to retrieval request
Reduced space required to
   hold files for refilling for new
   additions
Reduced cost for employee
   time and vehicle expense
   spent on pickup and delivery
   of files

Feature:
Phone Reference/Copy/Mail Service

Benefits:
Improved response time to
   requests for information
Reduced handling/delivery
   cost by eliminating need for
   file
Reduced employee cost spent
   waiting for information


Feature:
Prompt, Accurate - Retrieval / Refile Service

Benefits:
Reduce employee cost in
   locating files
Established standards for
   refilling and file maintenance
Improve response time to
   customers, clients, etc. by
   having ready access to files

Feature:
Records Management Control
and Organization

Benefits:
Ability to easily identify and
   access your records
Establish standards and
   procedures for records
   retention
Limit exposure to legal and
   regulatory actions due to inability
   to properly locate a file

Feature:
Records Cartons for Sale

Benefits:
Only need to stock one size
   for letter or legal size
Reduced cost between
   transfer versus standard
   records carton
Easier to handle in the office
   due to reduced size


Feature:
Secured File Access System

Benefits:
Sensitive files protected from
   unauthorized access
Established “charge out”
   procedures for file tracing and
   cost allocation
Reduce exposure to vital
   information loss


Feature:
Twenty Four Hour Access

Benefits:
Fast response to legal or
   regulatory requirements
Emergency service for critical
   file access
Random assigned placement
   for security



Feature:
Certified Records Destruction

Benefits:
Meet legal/regulatory
   requirements with established
   retention program
Reduce storage cost with
   systematic purging
Proof of destruction retained
   for legal requirements
Reduced exposure to
   sensitive file information

Feature:
Computerized Carton Indexing

Benefits:
Be able to easily identify and
   access your records
Allocate records management
   cost by cost center or dept.
Reduce employee time in
   searching for file/records

Feature:
Facsimile Transmission Service

Benefits:
Actual copy of document to
   work from
Improve response time on
   information requests
Reduced delivery cost to
   receive information

Feature:
Complete Storage Solutions Storage Facility

Benefits:
Established record of service
   to community
Assured continuity of service
Unlimited flexibility and ability
   to expand as need for space
   develops

Feature:
Computerized File by File Indexing

Benefits:
Be able to easily identify
   and access your records
Allocated records
   management
   cost by cost center or dept.
Reduce employee time in
   searching for file/records

Complete Storage Solutions Limited

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TC INTERNATIONAL BUILDING, LOTS 1 & 1A DIAMOND VALE INDUSTRIAL ESTATE,
DIAMOND VALE, DIEGO MARTIN, REPUBLIC OF TRINIDAD & TOBAGO, W.I.
TEL   + 1 868 633 8758       FAX   + 1 868 633 1202
EMAIL    INFO@COMPLETESTORAGESOLUTIONS.NET