Information has always been an organization’s central resource. Without it, the modern organization could not function. Business records are valuable operational assets, but many organizations still lack adequate policies and procedures for systematically controlling their recorded information. As a result, some records are kept too long, and too much money is spent on storing them.
Complete Storage Solutions provides a comprehensive range of storage solutions, including records management and data storage. In addition, our system is designed specifically to integrate the Total Recall Asset Tracking Software which is the most flexible and comprehensive physical records management software available.
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N-USER WEB ACCESS
Total Recall program features a web interface used by commercial records-center clients to place orders online, and access their records information 24 hours a day. Customers can order deliveries, pick-ups and supplies, as well as view inventory, add new items to inventory, and print reports online
FEATURES & BENEFITS
Secure, Economical, Off-Site Storage
- Save space in office or plant facilities
- Reduce cost of warehousing, shelving, security service
- Reduce labor, facilities and filing equipment expenses
- Reduce exposure to vital information loss
Prompt, Accurate - Retrieval / Refile Service
- Reduce employee cost in locating files
- Established standards for refilling and file maintenance
- Improve response time to customers, clients, etc. by having ready access to files
Phone Reference/Copy/Mail Service
- Improved response time to requests for information
- Reduced handling/delivery cost by eliminating need for file
- Reduced employee cost spent waiting for information
Prompt, On Call or Scheduled Pickup/Delivery
- Same day service for quick response to retrieval request
- Reduced space required to hold files for refilling for new additions
- Reduced cost for employee time and vehicle expense spent on pickup and delivery of files
Records Management Control and Organization
• Ability to easily identify and access your records
• Establish standards and procedures for records retention
• Limit exposure to legal and regulatory actions due to inability to properly locate a file
Records Cartons for Sale
- Only need to stock one size for letter or legal size
- Reduced cost between transfer versus standard records carton
- Easier to handle in the office due to reduced size
Secured File Access System
- Sensitive files protected from unauthorized access
- Established “charge out” procedures for file tracing and cost allocation
- Reduce exposure to vital information loss
Twenty Four Hour Access
- Fast response to legal or regulatory requirements
- Emergency service for critical file access
- Random assigned placement for security
Certified Records Destruction
- Meet legal/regulatory requirements with established retention program
- Reduce storage cost with systematic purging
- Proof of destruction retained for legal requirements
- Reduced exposure to sensitive file information
Computerized Carton Indexing
- Be able to easily identify and access your records
- Allocate records management cost by cost center or dept.
- Reduce employee time in searching for file/records
Facsimile Transmission Service
- Actual copy of document to work from
- Improve response time on information requests
- Reduced delivery cost to receive information
Complete Storage Solutions Storage Facility
- Established record of service to community
- Assured continuity of service
- Unlimited flexibility and ability to expand as need for space develops
Computerized File by File Indexing
- Be able to easily identify and access your records
- Allocated records management cost by cost center or dept.
- Reduce employee time in searching for file/record
